Executive Assistant / Marketing Coordinator

Department Type
Administration Full Time

Executive Assistant / Marketing Coordinator

Liberty Elevator Corporation is seeking an Executive Assistant / Marketing Coordinator to work directly with the President and Marketing Director of a highly reputable family-owned service provider. The candidate should have experience within a fast-paced office with the ability to take direction yet also be comfortable taking the lead and working in autonomy.  Liberty is seeking someone energetic, positive, and willing to learn and grow with the position.

This exciting position will be seated at the newly renovated headquarters of Liberty Elevator Corporation, located at 63 East 24th Street in Paterson, New Jersey.


At least 1 year assisting high level executives. The candidate must be well spoken, have excellent organizational skills, able to work independently handling multiple priorities, and be able to take charge of the executive's work life. Candidate must be highly proficient in Microsoft Office (Word, Excel, Power Point, and Advanced Outlook) with basic creative skills in Adobe Suite or other design platforms. Must have excellent English composition and writing skills and be able to travel within the tri-state area with potential for overnight trips to our Florida offices. Must be very well organized, articulate, and able to multitask.

Responsibilities & Duties: 

Executive Assistant Responsibilities:

(40% of time)

  • Manage calendar and daily schedule for President, coordinating multiple activities.
  • Link with the Executive Leadership Team, management, and customers to coordinate meetings and confirm information for presentations and documents.
  • Organize executives and client’s meetings/luncheon (in-house and off-site), planning all amenities.
  • Arrange domestic travel itineraries for President, Sales, Marketing, and Management.
  • Manage hectic calendars.
  • Handle numerous phone calls.
  • Manage confidential correspondence.
  • Verify and authorize expenditures related to travel expenses and accounts payable.

Marketing Coordinator Duties:

(60% of time)

  • Work at the guidance of the Director of Marketing to:
  • Take part in creating and managing company's social media campaigns.
  • Monitor social media daily. 
  • Facilitate bi-weekly email blasts & newsletters, both internal & external.
  • Develop collateral marketing materials for digital and print distribution.
  • Create and assemble Power Point presentations.
  • Maintain marketing department budget. 
  • Coordinate all aspects of trade shows.
  • Manage corporate events, season passes, golf outings and RSVP’s
  • Take ownership of company gifting programs for employees & customers
  • Manage Association Memberships & Event registrations for sales team.

The Liberty Elevator Family

As one of the top elevator companies in New Jersey, New York, Pennsylvania and Florida, Liberty Elevator understands that our customers have unique needs, and we offer our clients flexibility and the freedom to choose.

Liberty Elevator Corporation has been recognized as the Best Family-Owned Business in the elevator industry by Elevator World publications, as voted by customers and peers in both 2018 & again in 2021. Douglas J. Muttart, President, reflected on his family's long-standing reputation in the industry: "Liberty has sustained and grown despite uncertain economic times. This is due in part to the strong foundation we have built at Liberty and our dedicated team of employees. The Liberty crew shares the same ideals and work ethic as those embodied by my grandfather who founded this company over 60 years ago. The commitment to quality and customer service has helped Liberty Elevator to sustain its focus through three generations."

Liberty Elevator Corporation offers competitive wages, benefits, an amazing working environment and the opportunity to be part of the "Best Family-Owned Business" in the elevator industry.

Please complete the online application & submit your resume to be considered.